Director, Vocational

Responsibilities Competency Area 1: Staff Relations Create a safe work environment that promotes open communication in which staff feel safe in reporting concerns Communicate effectively both verbally and in writing Seek staff's input, encourage creativity, and empower staff to make decisions Facilitate staff teamwork Encourage staff to maintain appropriate boundaries between personal and professional issues Teach, coach, counsel, and provide feedback and support to staff in achieving direct support competencies  Competency Area 2: Facilitating and Supporting Individual Relations Maintain contact with supported individuals, their families, and team members Evaluate quality of supports to the individual and make recommendations for improvements Have knowledge of available resources within the organization and advocate for services that would benefit the individual Promote positive community relations, building relationships and partnerships with businesses in the community Ensure professional working relationships with licensing inspectors, auditors, and placing agency staff  Competency Area 3: Program Planning and Monitoring Maintains a database that tracks regulatory paperwork to ensure deadlines are met and paperwork content is accurate, practical and meets regulation requirements. Monitors implementation of individual support and behavior support plans, providing valuable input and feedback to the team Works together with the team to develop an appropriate community integration and/or employment plan for all individuals dependent on interests and skill set Reviews all reports and follows up as necessary Identify and track trends and make suggestions for reducing incidents Completes observations of sites with attention to active engagement, supervision levels, environment, materials, equipment, instructional methods, and appropriate content during staff/individual interactions.  Competency Area 4: Personnel Management Interview potential staff and make recommendations for hire Complete supervisory follow up on staff injury reports; monitor for trends and address any concerns Provide feedback to staff on performance, complete performance reviews, and issue disciplinary action, when necessary Attend all employee relations related meetings as required (i.e. unemployment hearings) Have a working knowledge of HR policies and procedures, conduct investigations as needed, and seek consultation when necessary Plan special events and activities with input from staff and individuals Communicate effectively with other management and support personnel (i.e., secretarial, finance/billing, dietary, transportation, facilities, purchasing, human resources, and health services) to effectively resolve concerns Listen and respond to staff questions and crises and follow up as needed Initiate discussions and facilitate debriefing sessions with staff following significant incidents Demonstrate ability to prioritize tasks and delegate appropriately Manage personal stress Respect the confidentiality and privacy of staff Monitor, report, and address employee job satisfaction and morale as well as staff turnover  Competency Area 5: Leading Training and Staff Development Activities   Inspire and motivate staff to achieve high levels of performance Plan and attend in-service training and work with direct supervisors to develop a personal development plan Provide orientation and on-the-job training to new staff and ongoing staff training to all staff including but not limited to the sharing of appropriate training resources and trainings related to individual specific needs Solicit feedback from staff, individuals and their families on staff training needs Identify potential trainers and training opportunities for staff Dedication to researching and familiarizing self with advancements in the field and responsible to incorporate those changes and developments in the program and to staff  Competency Area 6: Maintenance Identify, report, and follow up on building repairs and maintenance tasks Identify emergency safety issues and ensure immediate reporting and follow up Delegate, monitor, and ensure that routine building tasks and inspections are completed and meet expectations Competency Area 7: Health and Safety Issues Ensure that staff are trained and follow infection control procedures and have all needed supplies Ensure that staff are trained in the Emergency Preparedness Plan and have opportunities to practice, as appropriate Monitor individuals for physical and mental health-related issues and ensure timely reporting of concerns Assist in providing first aid and facilitate emergency medical appointments Conduct fire and emergency drills and follow up with concerns as needed  Competency Area 8: Financial Activities Complete and approve requisitions with attention to necessity, quality, and the budget Oversee social enterprises and manage their accounts; responsible for their cost and revenue accuracy and efficiency. Responsible to safely exchange, store and balance funds with efficiency and in compliance with Woods accounting procedures. Work with and supervise staff who work with cash and credit card purchases accurately in a sales environment using designated equipment and technologies. Supervise workshop contracts ensuring billing if efficient, accurate and timely  Competency Area 9: Scheduling and Payroll Develop staff schedules Ensure accuracy and approve staff timecards Approve staff leave and/or use of accrued time and secure staff to fill resulting vacancies Monitor attendance and punctuality of employees and issue disciplinary action in accordance with Woods' policy Oversee individual payroll, ensuring accuracy and submission is in compliance with all DOL requirements, including the development, review and maintenance of time studies.  Competency Area 10: Day and Residential Program Supports Ensure regular and effective communication between day and residential program staff/team members Ensure adequate staffing is provided to vocational program and follow up appropriately, if necessary Give and receive information via the 24-hour log and share information with staff, as needed Respond and assist with emergency situations that occur  Competency Area 11: Policies, Procedures and Rule Compliance Maintain knowledge of and ensure compliance with licensing and monitoring regulations Maintain knowledge of and ensure compliance with Woods' policies and procedures Ensure consistent implementation of systems to ensure compliance with all policies and procedures Respond to identified issues in licensing reviews and audits Solicit input from individuals and their supports in developing procedures Is trained as a HCSIS/EIM certified investigator, maintains investigator status, conducts and finalizes investigations of incidents according to HCSIS/EIM and regulatory requirements  Competency Area 12: Office Work Maintain professional and respectful communications Respond promptly to all communications (telephone calls/messages, texts, email) Ensure written communications are concise and grammatically correct Complete required paperwork and adhere to deadlines Proficient using standard office software, including the Woods Electronic Health Record. Demonstrate a good working knowledge of the computer and its use for work-related tasks as well as the ability to complete other various office tasks such as photocopying and filing                          Be respectful of shared office space Qualifications Bachelors degree from an accredited college or university, 2 years of relevant experienceworking with persons with intellectual disability (preferably in the vocational field) and 2 years experience in a management of supervisory capacity preferred. Valid driver's license and vehicle required. Must be able to read, write, enter dates and follow verbal/written directions, prepare written reports and complete written forms in English as well as enter all relevant data into the Electronic Health Record.  Must be able to verbally communicate in English and direct individuals, respond to individuals' needs. Must be 21 years of age and must be able to verbally communicate emergency information in English over the phone. Computer skills, proficiency using standard office software. Must be able to lift a minimum of 50 pounds, be agile, physically pursue individuals on foot, physically restrain (with appropriate training), bend, squat, reach, push up and stand for several hours at a time.   Prior to employment, medical certification and child abuse clearances are required. Job ID 2018-2623
Salary Range: NA
Minimum Qualification
Less than 5 years

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